GDPR & Privacy at Galmpton Park Bungalows

Learn how Galmpton Park Bungalows Ltd. protects your privacy and adheres to GDPR standards. This page details our commitment to secure and responsibly handle your personal information, explaining how we collect, use, and safeguard your data. We outline your rights to access, rectify, and control your personal information, ensuring transparency and accountability in our processes.

Galmpton Park Bungalows Ltd. GDPR

Galmpton Park Bungalows Ltd. is committed to protecting and respecting your privacy in compliance with GDPR standards. This policy outlines how we handle and secure the personal data you provide.

• Data Protection Commitment: Our practices align with GDPR guidelines, ensuring the safeguarding of personal data such as names, contact details, and other identifiers.

• Management and Usage: Personal data is processed transparently for necessary operations like member communication regarding AGM, elections, and service management.

• Rights and Access: Members have the right to access, rectify, or request the deletion of their personal data, subject to legal constraints.

• Data Security: We implement strict measures to protect your data from unauthorized access or disclosure.

• Retention and Legality: Personal data is retained as long as necessary for legal, business, and regulatory obligations.

• No Third-Party Sharing: We do not sell or share your data without consent, except as required by law.

For a detailed understanding of our practices or to review your personal data, please contact our management via the prescribed channels.

Galmpton Park Bungalows Ltd. Privacy Policy

At Galmpton Park Bungalows Ltd., we are dedicated to safeguarding your privacy. This Privacy Policy outlines the types of personal information we collect, how it is used, and the measures we take to ensure your data is protected.

• Collection of Information: We collect personal data such as names, addresses, and contact details primarily when you become a member or engage with our services.

• Use of Information: Your information is used to manage your membership, send notices for company matters, and ensure you receive the services you require.

• Data Security: We implement robust security measures to prevent unauthorized access to or disclosure of your personal information.

• Access and Control: You have the right to access, correct, or request the deletion of your personal data. Specific procedures are in place for reviewing data held by us.

• Retention of Data: Personal data is retained only for as long as necessary to fulfill the purposes for which it is collected, in compliance with our legal obligations.

• Disclosure of Information: We do not share your information with third parties unless required by law or with your explicit consent.

For any concerns or questions about how we handle your personal data, please contact our management team.

Privacy Policy and GDPR. 

This privacy policy sets out how Galmpton Park Bungalows Ltd. Uses and protects any information that you give us. 

Our data protection statement is based upon the terms used by the European Legislator for the adoption of the General Data Protection Regulations (GDPR) 

In this case “Galmpton Park Bungalows Ltd” means Directors of the Company, who are themselves voted onto the Board by its members at an Annual General Meeting or an Extraordinary General Meeting or co-opted on by other serving directors to fill a casual vacancy. 

Personal Data means any information relating to an identified or identifiable person, by reference to an identifier such as a name, location data or an online identifier such as an e-mail address. 

Processing is any operation performed on personal data such as collection, recording, storage, retrieval, use, erasure or destruction. 

We only keep your personal data for as long as is required to meet the purposes set out in this notice unless a longer period of retention is required by law. For example, this may include holding your data after you have ceased to be a member where “we” (the Company) have a legitimate interest in doing so, such as to enable us to respond effectively to any grievances that may arise after you cease to be a member. 

Right of Access entitles you to request, at any time, access to the personal data that we hold which relates to you. This right entitles you to receive a copy of the personal data that we hold about you. The Company Registers can be inspected by prior arrangement at the registered Company Offices (Tax Assist Accountants, 1 Pinhoe Road, Exeter EX4 7HP) 

Right to rectification and Erasure enables you to request that we correct personal data that we hold about you which you believe to be incorrect or to erase it if you do not feel that we need to continue retaining it. Please note, however, that we are not always obliged to erase personal data when asked to do so if we believe that we have a good legal reason to continue to hold it. Should that be the case you will be informed what the reason is. 

The Data we Collect about you: 

We will only use your personal data when the law allows us to. Most commonly we will use it in the following circumstances: 

Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests and where we need to comply with a legal or regulatory obligation. 

When you become a member of Galmpton Park Bungalows Ltd. You are asked to provide identity data, which includes your first and last name and Contact Data, which includes your primary address, telephone number, mobile number and e-mail 

address. This enables us to send out AGM notices, Election notices for voting on Company matters and other correspondence relation to the Company. This information is also required for the statutory register of members that we are required to keep under Company Law. 

Financial Data includes any financial transactions between Galmpton Park Bungalows Ltd and individual members. We do not hold your bank details but our bank statements will show what payments you have made to the Company. 

Legitimate Interest 

Should you fail to provide that information on becoming a member, we will not be able to provide you with essential services such as water and electricity. 

You may give us your identity and contact information by filling in forms or by corresponding with us by post, phone or e-mail. This is required when you become a member of the company and need to buy services through us. 

It is also necessary in order to manage, keep track of spending on those services as well as planning of new services. We need the information to answer any questions you may have and to deal with any problems that arise on site that may require our intervention. 

Legal Obligation 

We have a legal obligation for the Company to hold and store identity, contact and financial data in order to operate the business and obtain payments from our members, 

We also have to hold identity and contact information to establish, exercise or defend any possible legal claims dealing with issues, complaints or disputes arising out of our business and to prevent crime, including fraud. 

Data Retention 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting or reporting requirements. 

We do not share or sell your personal information with any other organisations, private or public, unless we are required by law or with your explicit consent. Your personal information, both written and electronic is kept securely. 

Under Company Law the Company Register of members has to be kept for the lifetime of the Company. 

Directors
Galmpton Park Bungalows Ltd. 6th December 2019 Reviewed April 2024